Policy and Strategic Planning Division

General Information.

Introduction The Policy and Strategic Planning Division is one of the many divisions under the Ministry of Youth and Sports. The division was originally referred to as the Policy Research and Development Division but was later changed to the Policy Planning and Coordination Division following a restructure in September 2004. Subsequently in July 2007, the division was renamed again due to another restructure. The division until today remains as the Policy and Strategic Planning Division. Objective To plan, coordinate, administer and supervise the implementation of strategic policies based on the objectives of the Ministry’s programs and activities at national and international level. Vision To ensure the implementation of policies involving youth and sports development by all parties that includes government agencies, private sectors, non-governmental organizations and individuals. Mission To increase the understanding and awareness of the public on policies related to youth and sports development. To revise youth and sports development policies every 10 years. To strengthen smart partnerships with relevant ministries, private sectors and non-governmental organizations. Role Preparation and coordination of Cabinet papers. Coordination of Parliament questions and answers pertaining to the Ministry. Secretariat for the Cabinet Committee on Sports Development. Secretariat for the Ministry of Youth and Sports Strategic Planning Meeting. Secretariat of the Coordinating Committee for the Development Programs on Youth and Sports. Secretariat for internal Management Meeting and the Ministry of Youth and Sports Policy Committee Meeting. Preparation and coordination of feedbacks on decisions resulting from Meetings of Cabinet Ministers, Meetings of Secretary Generals and Heads of Service, Meetings of Chief Ministers and Head Ministers, Meetings of the Council of Rulers. Overlook and evaluate the effectiveness of youth and sports programs carried out by the Ministry. Coordinate the drafting of policies for long term plans involving youth and sports development. Secretariat for Post Cabinet Meeting. Coordination of international affairs involving the Ministry. Review staff roles and functions. Strategy To prepare the Division’s action plans at the beginning of each year. To network with other divisions and agencies (whether internal or external) in order to carry out the objectives more effectively. To overlook the implementation of youth and sports development programs/activities by acknowledging relevant changes in policy. To form relevant committees to ensure that programs are carried out in accordance to the policy. To hold scheduled meetings for coordination of response to parliament questions, preparation of cabinet papers and preparations prior to the cabinet committee for sports development meeting. To overlook the preparations of answers to parliament questions to ensure that they are prepared within the required time frame. To prepare relevant formats for feedbacks on decisions of relevant meetings. To initiate MOU with potential parties whether within the country or with other countries in the areas of youth and sports development. Client Charter OUR PRIORITY IS IN COMMITTING TO THE DELIVERY OF HONEST, EFFICIENT, FAST, PRECISE AND FRIENDLY SERVICE. WE VOW TO Ensure that written parliament answers are submitted to the Minister and Deputy Minister 3 days before the session date. Coordinate the preparation of Cabinet papers by following through the required procedures before submitting the final drafts to the Cabinet Secretariat at PM’s Department within the required timeframe. Prepare and submit feedbacks on decisions of Cabinet Meetings, Meetings of Secretary Generals, Meetings of the Council of Rulers, and Meetings of Chief Ministers. Ensure that all policies made by the Ministry of Youth and Sports is followed and implemented by all divisions and agencies under the Ministry. Hold the Coordination Meeting for Youth and Sports Development Programs four times a year and distribute minutes to the meeting within four weeks from the date of the meeting. Hold the Cabinet Meeting for Sports Development that is chaired by the Deputy Prime Minister, four times a year and distribute minutes to the meeting within four weeks from the date of the meeting.
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SUB DIVISION / BRANCH
This division consists of four branches as follows: Policy Branch This branch performs the following functions: Plan and coordinate policy drafting in all field related to the Ministry’s role in youth and sports development. Manage the implementation of all policies related to youth and sports development at Ministry level. Coordinate the implementation of youth and sports policies between relevant government agencies, non-governmental organizations and private sectors. Develop relevant youth and sports policies according to current requirements. Strategic Planning Branch This branch performs the following functions: Identify issues and problems arising from policies implemented on development strategies or youth and sports programs in terms of its impact towards targeted groups. Prepare proposal paper on reevaluation of the Ministry’s policies, strategies and programs. Coordinate, supervise and evaluate the efficiency of the Ministry’s programs, policies and strategies. Assist the Ministry’s various divisions, agencies and departments in coming up with strategies on program evaluation. Implement impact studies for youth and sports development programs through the Malaysian Institute of Youth Development Research. Implement and assist in strategic planning which involves the reengineering of divisions/departments/agencies under the Ministry. Coordination Branch This branch performs the following functions Coordinate Parliament questions and answers pertaining to the Ministry. Coordinate the preparation of Cabinet Papers. Secretariat for the Ministry’s weekly Management Meeting and Post-Cabinet Meeting. Coordinate matters related to youth and sports policies. Manage administrative matters concerning the division. International Branch This branch performs the following functions: Coordinate the implementation of youth and sports policies between government agencies, private sectors and non-governmental organizations abroad. Coordinate matters related to bilateral relations involving youth and sports issues. Attend Joint Committee Meetings between Malaysia and other countries within the country or abroad. Coordinate inputs from conventions held at international level. Coordinate technical co operations at international level. Coordinate matters involving relationship with private sectors/youth bodies/youth societies within the country and abroad.